We store and manage your paper documents securely and anonymously

Archiving

From 4,05 euros/running metre

We store, manage and digitise your paper documents securely and anonymously.

We help you structure, classify and store all your documents externally. Your documents are stored in our secure storage rooms in optimal conditions and in accordance with your company's legal retention periods or internal guidelines.
Need a document again? Then we will return it to you via our own courier service or you will receive it digitally. Because we've also been thinking about teleworkers.

Neatly organised filing room of Merak filled with archive boxes

Medewerkster van Merak lacht vriendelijk

How does Merak work?

With more than 35 years of professional information archiving, classifying and management experience, Merak is happy to help you find the best solution for your archive. We can help you by archiving your paper records...or by digitising some of your records. We can assess your needs and offer you a tailor-made solution – including a transparent price quotation - in no time.

Analysing

Packing

Transport

Consulting and managing

Secure all-in service

Wind-up

Archive managers look at a client's situation

We simplify the flow of information

Our team members are all trained archival experts and continuously refresh their skills. It is thanks to this advanced knowledge that they can help you manage your archive efficiently.

In this first phase, we analyse the existing information flows within your company. Together with you, we will put together a tailor-made plan to simplify these flows. The result: you save on administration and unburden your employees.

Close-up of someone filling an archive box with documents

Secure archiving in good packaging

In the next phase, your archive will be packed according to the agreements made with you. You can perform this process yourself or you can request our help

Packaging selection and packing:

Because the basics of good archive management start with good packaging, we recommend you use our high-quality Merak archiving boxes.

Sticking on Barcodes:

The barcodes you receive from us are necessary to make your archive anonymous, but still 100% easy to trace.

Making inventories:

This list is needed to know what information is in which box.

Courier from Merak loading van with archive boxes

We will collect your archive boxes.

Once your archive boxes are filled, you can contact us for the collection. Our own couriers will pick up your boxes. They too work entirely in accordance with the established procedures.

Barcode scanning:

Our courier will scan every barcode on the box. This ensures that the boxes are automatically recorded and are 100% traceable from that point on.

Your digital receipt:

We will transport your boxes to our archive rooms and deliver you a digital receipt immediately. That way, you'll know exactly which archives we've taken.

A customer of Merak views his digital archive on his computer

Your archive can always be consulted.

When you choose remote archiving, you can still view, retrieve or manage your records as needed. A standard solution is to contact us for this by phone, e-mail or the contact form on our website.

Prefer even more control over your archive? We have solutions for that too. Our Merak Archive Online (MAO) is an application designed by us that allows you to access your documents in a highly secure online environment.
In addition, we also have tailor-made solutions for in-depth management and reporting. If you have any questions, we will be happy to provide you with more information.

To help you to the best of our ability, we offer you a comprehensive and certified service.

From keeping your archives or digitising, to destroying documents... Everything is always done in an extremely qualitative, safe and sustainable way. (ISO certified)

Our advanced processes make it possible to provide a 0% error guarantee. Working with our own courier service and investing in the training of our employees ensure that we can promise you the most reliable service.

Secure document destruction with Merak.

Upon termination of the retention period of your archives, you can rely on our document destruction service.
Merak destroys the documents by shredding, in accordance with DIN 66399 standards (protection class II, safety level 3).

Unlimited archive capacity

Fast and efficient consultation

Optimal storage conditions

Pay as you go

Calculate your price

Optimal storage conditions

The most suitable and safe environment

Paper documents are very sensitive to outside influences. The ultraviolet rays in daylight can cause paper fading or yellowing, and fire or water damage can also have dramatic consequences. That's why we keep your archive in the most suitable, secure environment.

Constant power supply

Thanks to our own off-site emergency power generators, we can guarantee a constant power supply, no matter what.

State-of-the-art firefighting

Also in the field of fire safety, your archive is 100% protected: Each Merak archive room is protected with two fire detector systems. Only when both systems sound an alarm will a sectional sprinkler system be triggered for targeted fire fighting.

Quality of service

Merak offers you the highest quality service for the preservation of your archives.

Efficient information management

Our Merak archive experts will advise you on how to manage your archive efficiently. You save on administration and unburden your employees.

Guaranteed information security

At Merak, your documents and information are 100% secure. We guarantee this with our ISO 27001 certificate for secure information management.

User-friendly archive management

Merak developed its own secure applications that allow you to access and manage your archive 24/7, wherever you are.

Professional employees

All Merak employees are experts in archiving and receive continuous training. All operational managers are specifically trained in fire prevention, among other things.